Privacy policy

Effective Date: January, 2024

Introduction

Brian Otieno and Company Advocates (“we,” “our,” or “the Firm”) is committed to protecting the privacy and confidentiality of our clients, website users, and visitors. This Privacy Policy outlines how we collect, use, and protect personal information in compliance with the relevant laws and regulations, including but not limited to the Data Protection Act, 2019 of Kenya, the General Data Protection Regulation (GDPR) (where applicable), and other relevant privacy legislation.

By accessing our website or engaging our legal services, you consent to the collection, use, and disclosure of your personal information as outlined in this Privacy Policy.

1. Data Controller

Brian Otieno and Company Advocates, located at Flamingo Towers, 5^th Floor, Upperhill, acts as the Data Controller with respect to any personal information collected and processed through this website or in the course of providing legal services.

2. Personal Information We Collect

We may collect and process the following categories of personal information:

• Contact Information: Name, address, telephone number, email address, and other communication details.
• Identification Data: National ID number, passport number, or other identification details.
• Client Information: Information necessary for providing legal services, including information relevant to legal proceedings, contracts, and business dealings.
• Financial Information: Bank account details, payment details, billing information, and other financial data required for transactions.
• Website Data: IP address, browser type, and website usage information, including cookies and similar tracking technologies.

3. Legal Basis for Processing

We process your personal data in accordance with applicable laws and regulations, including:

• Contractual Necessity: When processing is required to fulfill a contract or legal engagement with you.
• Legal Obligations: Where processing is necessary for compliance with our legal obligations (e.g., anti-money laundering regulations).
• Legitimate Interests: For purposes such as improving our legal services, client management, and marketing activities.
• Consent: In cases where we have obtained your explicit consent to process your personal information for specific purposes.

4. Use of Personal Information

We may use the personal information we collect for the following purposes:

• To provide and manage our legal services.
• To communicate with you regarding your inquiries, legal matters, and updates.
• To comply with legal and regulatory obligations.
• For billing and account management purposes.
• To improve our website, services, and client relations.
• To comply with any court orders, law enforcement agencies, or regulatory requirements.

5. Sharing and Disclosure of Personal Information

We may disclose personal information to third parties, including:

• Legal and Regulatory Authorities: To comply with legal requirements and investigations.
• Service Providers: To third-party vendors who provide services such as IT support, hosting, and data storage, under strict confidentiality agreements.
• Courts and Tribunals: When necessary to represent you in legal proceedings.
• Other Parties with Your Consent: Where you have expressly permitted us to share your information for a specific purpose.

6. Data Security

We are committed to ensuring the security of your personal information. We implement appropriate technical and organizational measures, including encryption, secure storage, and access control, to protect against unauthorized access, loss, misuse, or alteration of your data. We regularly review and update our security practices to comply with best practices and legal requirements.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. This may include retention periods related to legal obligations, dispute resolution, or contractual commitments.

8. International Data Transfers

Where necessary, we may transfer your personal data to third parties located outside of Kenya. Any such transfer will be made in compliance with applicable data protection laws and will be subject to appropriate safeguards to ensure the privacy and protection of your data.

9. Your Rights

As a data subject, you have the following rights concerning your personal data:

• Access: The right to request a copy of the personal data we hold about you.
• Rectification: The right to request correction of any inaccurate or incomplete personal data.
• Erasure: The right to request the deletion of your personal data, subject to legal and contractual obligations.
• Restriction: The right to restrict the processing of your personal data under certain circumstances.
• Objection: The right to object to the processing of your personal data for certain purposes, such as direct marketing.
• Data Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format, and the right to transfer that data to another controller.

To exercise any of these rights, please contact us at info@brianotienoandcompany.com

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. These may include both session cookies (which expire once you close your browser) and persistent cookies (which remain on your device for a set period).

You may manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.

11. Third-Party Links

Our website may contain links to external websites that are not operated by us. We are not responsible for the privacy practices of these third-party sites, and we encourage you to review their privacy policies.

12. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy at any time to reflect changes in our practices, legal requirements, or technological advancements. Any changes will be posted on our website with the effective date. Continued use of our services or website constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at: info@brianotienoandcompany.com

Brian Otieno and Company Advocates